Beth Sarandrea
Nan Salamon
Secretary
Gerrie Russell
Treasurer
Nancy Sherman
Chair
Laura Djordjalian-McComb
Recent Board of Trustees Meeting Minutes
Sherburne Memorial Library
Board of Trustees Meeting Minutes
Tuesday, October 17, 2023
Present: Gerrie Russell, Nan Salamon, Beth Sarandrea, Nancy Sherman, Jane Ramos, Librarian
Absent: Laura Djordjalian-McComb
The board meeting was called to order at 10:35am.
Nan made a motion and Beth seconded the motion to approve the Board meeting minutes from October11, 2023. All approved.
Treasurer’s Report
• The Treasurer’s report was reviewed.
o The library is currently at 27.8% below 33% of where it should be.
o The computer hardware line item is high due to the purchase of three chrome books and
the robotics program.
o The performers line item is higher due to the increase in programs now available.
o The tent line item is high since the cost for the tent was $6000 with an additional $200 for
tables and chairs.
o Non-Print is well below budget.
Chairman’s Report
• The Chairperson’s report was reviewed.
o Town maps with highlights for visitors are available at the library. Beth is also working on a new map for visitors at The Welcome Center.
o A debriefing is a good way to voice opinions on the pros and cons for the Fairy Tale Festival.
o Corporate sponsorship would be a good means to get funding. Possibly a packet with
photos, statistics and the festival concept would be helpful. Nancy would be glad to work
with someone on this idea.
Librarian’s Report
• Jane’s report was reviewed.
• Highlights:
o Jane reviewed the Fairy Tale Festival. Stressed the need for fund raising.
o Circulation is up. Visitors come in to ask about local sights.
o Lots of new programs, books, movies, etc.
Youth Librarian Report
• Missy’s report was reviewed.
• Highlights:
o Table at the FTF was a huge success.
o Fall programs started with reading with dogs, jewelry making, bingo and Yoga.
o Trunk or Treat will be at the library on Friday, October 27 from 5:30-7:30pm with crafts, a DJ
and pumpkin contest.
Old Business
▪ Final Report on Festival for 2023
o Expenses –
▪ $1000 – Vikings
▪ $100 Ballon/Games – High demand
▪ $3750- 15 Libraries were given $250
▪ $400 – Goods for the General Store – a huge success
▪ $100 – Banner for the store
▪ $300 – snow cones and syrup
▪ $500 – 3 Costume Characters
▪ $6200 – tents, chair, tables (which is included in our budget)
TOTAL – $13,250
▪ Marketing – from general budget
▪ Parking – 3 people $150 each (petty cash). Very Helpful. No problem with handicap
parking.
o $528 was made at the popcorn, chips, and snow cone booth through donations.
o Vendors said that next year they may have some free items so that the Daisy Dollars can be
redeemed at their booths.
o Woman who fainted is fine.
o Have had good feedback on the festival. Excellent event.
o Should the hours be shortened, maybe 10am-3pm
o Next year the festival will be 9/21/2024.
• Building Issues
o There was an issue with no heat which has been corrected. We will be getting a contract
with the company, Control Technologies, so that the system can be checked each year, in
early October.
New Business
• Budget for 2024-2025
o The new budget was reviewed. In November the budget goes before the Select Board and in Mid-December the Select Board meets with each department. Budget is finalized by the end of the year.
▪ A holiday bazaar may be held at the library. Seniors and others make items to sell.
▪ Putting together a packet to present for corporate sponsorship for the Fairy Tale
Festival.
Other Business – None
Gerrie made a motion to adjourn the meeting. Seconded by Nan. The meeting was adjourned at 11:45pm.
The next meeting will be held on Tuesday, November 14, 2023, at 9:30am
Respectfully submitted,
Nan Salamon
Secretary
Sherburne Memorial Library
Board of Trustees Meeting Minutes
Monday, September 11, 2023
Present: Laura Djordjalian-McComb, Gerrie Russell, Nan Salamon, Beth Sarandrea, Nancy Sherman, Jane
Ramos, Librarian
The board meeting was called to order at 11:04am.
Beth made a motion and Nan seconded the motion to approve the Board meeting minutes from August
8,2023. All approved.
Treasurer’s Report
• The Treasurer’s report was reviewed.
o The library is currently at 19%.
o The computer hardware line item is high due to the purchase of three chrome books and
three new pens for robotics. In October, Missy will be having STEM and STEAM programs.
o Performers line item is high due to the summer programs. Probably no more funding
needed during this year.
o The tent line item is high since the projected cost was higher since it did not include the
tables and chairs.
o Propane cost is low since there was a refund from CV Oil when the town changed
companies.
Chairman’s Report
• The Chairperson’s report was reviewed.
o Missy is doing an excellent job with programming and engaging the kids.
o The Fairy Tale Festival ad will be put on the Library website.
o The portlet will be arranged to be at the library for next summer’s concerts.
o It was suggested that Emily, Rec Director, be invited to one of the Library Board meetings.
Librarian’s Report
• Jane’s report was reviewed.
• Highlights:
o The Fairy Tale Festival is here.
o Summer programming is wrapped up.
o The Fall programming schedule is printed.
o The library will speak to the parents at KES on 9/13.
o October 27th is Trunk or Treat at the library with a pumpkin decorating contest.
o Two family programs – 9/12 on paranormal and 9/28 on Big Foot.
Youth Librarian Report
• Missy’s report was reviewed.
• Highlights:
o 2023-2024 school year is in full swing with new programming starting in October.
o The Youth are participating in the Fairy Tale Festival at the Trinkets and Treasures General
Store.
o The Children’s Room is filled with new books.
Old Business
• Report on the meeting room/kid’s room air system
o A Condominium meeting was held in the meeting room and a complaint was made that the room was very warm. Jane stated that there was a large number of attendees. The air system was checked and is working properly.
• Brief Report on the painting of the library
o Jane has had many compliments on the color of the library including the color on the front
porch.
New Business
• Fairy Tale Festival
o Jane distributed a list of things that needed to be done on Friday afternoon and Saturday.
o Sharon will be working the tent with chips, popcorn, and snow cones.
o There will only be one Food Truck.
o The Rotary made a donation.
o Jane gave us the pamphlet for the Fairy Tale Festival.
• Trustee meeting days and times
A MOTION WAS MADE BY Beth and seconded by Gerrie that the Library Board meetings be changed
to the second Tuesday of the month at 9:30am except for October which will be the third Tuesday
(10/17) at 10:30am. All approved.
Other Business – None
Nan made a motion to adjourn the meeting. Seconded by Beth. The meeting was adjourned at 12:03pm.
The next meeting will be held on Tuesday, October 17, 2023, at 10:30am
Respectfully submitted,
Nan Salamon, Secretary
Sherburne Memorial Library
Board of Trustees Meeting Minutes
August 8th, 2023
Present: Laura Djordjalian-McComb (via Phone), Gerrie Russell, Beth Sarandrea, Nancy Sherman, Jane Ramos, Librarian
The meeting was called to order at 3:35 pm.
On a motion by Beth, seconded by Gerrie, the minutes of Tuesday, July 12th were approved.
Treasurer’s Report:
It is the first month of the fiscal year and we are at 8.3% way under the goal of 12%. $3000 will be used by the Historians to digitize records. Computer hardware and supplies are at 52% but this will carry this category for quite a while.
Chairman’s Report:
It’s always good to be able to note how busy the library is. The puzzle contest was not only fun but an activity that was multi-generational. The stuffie sleepover was again a great success with the fire dept and IPIE involved. The availability of a bathroom when an event is being held outside the library is a problem that must be solved. The solution will probably involve the Library, The Rec Dept and the Town. Hopefully by next summer a solution will be agreed upon. Just for fun the Chairman’s Report
was rewritten by AI and the result was amazing. Libraries have to be careful when purchasing books in this time of AI.
Librarian’s Report:
Almost 1100 items went out the first month of this fiscal year. Programs for both children and adults have been popular. The seniors have used the library for their usual programs, the concerts have been well attended despite the weather and the staff and volunteers are busy with prep for the Fairy Tale Festival. The biggest problem yet to be solved with the Festival is parking. We will probably need paid parking attendants to avoid the nightmare of last year. New patrons continue to visit the library with at least 15 new accounts. Adult programs are scheduled for September but children’s programming will not start until October. We continue to get praise and compliments on our summer theme and décor.
Youth Services Report:
Missy’s report on the summer activities included the number of attendees at each event and it was impressive. The average number of attendees at all events was 27. This included Movie and Popcorn, Ice Cream Party, Going on a Bug Hunt, Hot Dog with Cool Dogs, Butterfly Guy, VINS….Reptile Rendezvous, Stuffie Overnight. All agreed our summer program for children was successful.
Old Business:
As mentioned above in the Chairman’s Report, the availability of a restroom for groups using the library grounds is an on going problem that has to be solved. Summer programs and their popularity were discussed under the Chairman Report, the Librarian
Report and the Youth Services Report.
New Business:
The tent has been secured for the Festival at a cost of approximately $6000. Chairs and tables will also need to be rented. However, Laura mentioned her contact and it was thought it might be worth it for Jane to also contact them. The tent will need to be in a different spot because of where the new propane tank is located. Posters for the Festival are ready to be posted.
The next regularly scheduled meeting is Tuesday, September 12, 2023.
The meeting was adjourned at 4:29 pm.
Sherburne Memorial Library
Board of Trustees Meeting Minutes
Tuesday, June 13, 2023
Present: Laura Djordjalian-McComb, Gerrie Russell, Nan Salamon, Beth Sarandrea, Nancy Sherman, Jane Ramos, Librarian
The board meeting was called to order at 3:37pm.
Nan made a motion and Beth seconded the motion to approve the Board meeting minutes from May 9, 2023. All approved.
Treasurer’s Report
· The Treasurer’s report was reviewed.
· We have currently spent 93% of our budget to date, below 96% where we could be.
· Line items discussed:
o Jane highlighted the line items that we exceeded in the budget.
§ Repairs- Firebox- which still may be a problem because it is still connected to the phone line.
§ Comp. Contracted Services – Matt’s charges
§ Computer/Hardware/Repairs
§ Programs/Special Events
§ Office Supplies – a large purchase of paper was made and there still is an ample supply left.
§ Performers
o The town is still working on the phone system. Charges should eventually be paid by the town.
o The Seniors refunded $125 to the library for a purchase of a button machine.
o A new printer was purchased to replace the two printers which were leased. This printer has the capability of printing from a patron’s laptops.
Chairman’s Report
· The Chairperson’s report was reviewed.
· The library looks fantastic decorated for the summer theme:” Crawl into a Great Book!”. Thanks to all who helped.
· Touch-a-Truck was great. Ideas were given on some areas for improvement.
· It was suggested that the board discuss up-coming events and how they are staffed.
· Should there be more information distributged about events for families of toddlers?
Librarian’s Report
· Jane’s report was reviewed.
· Highlights:
o The Oil tanks were changed from CV Oil to Irving. In the process wires were cut for the HVAC system. A new transformer has been ordered. No control over the temperature inside the library until that is repaired.
o The library has seen a steady stream of new patrons. Statistics good, puzzles and DVDs are popular and still evaluating the CD collection.
Youth Librarian Report
· Missy’s report was reviewed.
· Highlights:
o Touch-a-truck was a huge success with 75 attendees and 14 trucks despite the weather. Plan on it next year.
o Summer programming starts on June 28 and Missy is working with the Rec Dept.
o School year programming has ended with Yoga and Reading with Dogs. These two programs will continue next fall.
Old Business
· Air Filtration System Update- The air purifications were purchased for $3600. They are to be delivered this Friday and then installed.
· Summer and Festival Update
o The Seniors will start volunteering again in July on Tuesdays to prepare for the Fairy Tale Festival.
o Fairy Tale Festival – 9 Vendors, 12 Libraries (one coming from MA.), Dunking Booth, Fairies to hide and Dragon Eggs. Our library will put $5 fairy tale bucks in each child’s bag which can be spent at the Fairy Booth to purchase thimbles, glow in the dark rocks, fairy dust etc. Missy may also be doing Face Painting.
New Business
· Painting the Library – the painting has started. Blue ceiling in the back, library green and gray on the front porch.
· Parade Costumes and float – Beth, Laura and their families are receiving costumes for the 4th of July parade. Beth has secured a trailer for the float.
· Adult Programming/Fundraising Report
o July 22 there will be a jigsaw puzzle challenge – 5 teams putting together the same puzzle at the same time.
o A group meets on the third Wednesday of the month to discuss issues on Aging.
o FUNDRAISING –
§ $400 has been raised from the raffles. The truck raffle was drawn at the Touch-a-Truck event (won by a delighted 3-year-old boy). The dinner at Casey’s, overnight at Snowed Inn and breakfast at Liquid Art is still going on and will be drawn on July 15th.
§ The summer concerts begin on July 5th and will run every Thursday until August 24th. A suggestion was made to sell ice cream at the concerts. Chili cook off is August 10th.
· Looking ahead to fall – Jane is asking for ideas!!
Other business
None
Laura made a motion to adjourn the meeting. Seconded by Beth. The meeting was adjourned at 4:42pm.
The next meeting will be held on Wednesday, July 15, 2023, at 3:30pm. (note: change of date)
Respectfully submitted,
Nan Salamon, Secretary
Sherburne Memorial Library
Board of Trustees Meeting Minutes
Tuesday, May 9, 2023
Present: Gerrie Russell, Nan Salamon, Beth Sarandrea, Nancy Sherman, Jane Ramos, Librarian
Facetime: Laura Djordjalian-McComb
The board meeting was called to order at 3:44pm.
Gerrie made a motion and Nancy seconded the motion to approve the Board meeting minutes from April 11, 2023. All approved.
Treasurer’s Report
· The Treasurer’s report was reviewed.
· We have currently spent 84% of our budget to date, below 87% where we could be.
· Line items discussed:
o Firebox will eventually have to change. That funding will be a capital expense.
o The telephone situation has not been resolved. There was a possibility that the library phone number might change. Jane argued the case since other departments weren’t going to have a number change. No phone number change for the library!!
o The library is now getting propane from Irving changing from CVOil. A new propane tank is being placed in the ground.
o If the Board wants to change anything in the budget, we should do so in August when the new budget is being compiled.
o In the new budget, there will be $3000 in the archival line item for the Historians.
Chairman’s Report
· The Chairperson’s report was reviewed.
o Nancy suggested and supported by Beth that if Jane needs some staffing at the library a text should be sent to the Board and one of us will help. Peter is always available to open up the library for one of us.
o Nancy said that the Touch a Truck post on Facebook was not able to be shared. Jane will check it out.
Librarian’s Report
· Jane’s report was reviewed.
· Highlights:
o Movies have been well attended.
o Seniors working hard on helping with the summer décor.
o Circulation is up.
o Ed Larson will finish the electrical work on the mouse house. A three-year-old boy has named our mouse, SAM. There are books about Sam, the mouse.
o There have been many compliments on the arrangement of the library. It looks “so open and welcoming”.
o Kate has been tutoring and leading story time.
Youth Librarian Report
· Missy’s report was reviewed.
· Highlights:
o Movies, Bingo was a huge success. There was yoga and artist cards.
o Saturday programs for the little ones.
o A new program with the Osobots. The older group is learning how to program and code. The program was well received.
o June 3 from 10am to 12pm TOUCH A TRUCK will be held at the library.
Old Business
· Air Filtration System Update
o Jane had communication with Synexis. They wanted to install 5 devices but had no cost estimate.
o The Aerus system for the meeting room and annex room would be $1800 per unit. We would need 2 units.
A MOTION was made by Beth and seconded by Laura to install the Aerus filtration system. All approved.
· Kitchen Clean Out – The Kitchen was cleaned and looks great. They have a new moving counter with storage.
New Business
· Summer and Festival Update
o The summer calendar is out and full of activities. The concert series is listed. The Chili Cookoff will be on August 10th. Missy distributes the calendars at KES.
o Fairy Tale Festival – There are 10 libraries, 7 vendors, a band, dunking booth, 2 food trucks. Jane will fill out the form for the town. There does not seem to be an issue with the tents.
· Parade Costumes
o We looked at bug costumes online. Beth and Laura offered to pick out some costumes for them and their families. The golf cart will be decorated. This is for the 4th of July parade.
· Adult Programing/Fundraising
o Jane will look into some more senior programming for the summer.
o Fundraising
§ There is a basket of trucks to be raffled off at the Touch a Truck with Tickets on sale for: 2Tickets for $5, 4 tickets for $10 and 10 tickets for $20.
§ Another raffle will held and ticket drawn in July. Casey’s Caboose has donated a dinner for 2 ($100). Beth will ask for a night at Snowed Inn and she will donate a breakfast at Liquid Art. The tickets will be sold at the same price as the raffle at Touch A Truck.
Other business
None
Beth made a motion to adjourn the meeting. Seconded by Nan. The meeting was adjourned at 4:36pm.
The next meeting will be held on Tuesday, June 13, 2023, at 3:30pm.
Respectfully submitted,
Nan Salamon, Secretary
Sherburne Memorial Library
Board of Trustees Meeting Minutes
Tuesday, April 11, 2023
Present: Gerrie Russell, Nan Salamon, Beth Sarandrea, Nancy Sherman, Jane Ramos, Librarian
Absent: Laura Djordjalian-McComb
The board meeting was called to order at 3:36 pm.
Beth made a motion and Nan seconded the motion to approve the Board meeting minutes from March 22, 2023. All approved.
Treasurer’s Report
· The Treasurer’s report was reviewed.
· We have currently spent 76% of our budget to date, below the 84% where we could be.
· Line items discussed:
o Computer contracted services and computer hardware/repairs line items are over 100% because of the purchase and set up/update for the five new computers. There shouldn’t be any more charges for this line item.
o Office supply line item is high due to the purchase of copy paper which should last for two years. No more costs in this line item for the current budget.
o There may be a slight additional expense in the program line item.
o There was an issue with the phone system. Everything was rebooted and the system went back online except for the phone on the circulation desk. A replacement phone was reordered.
o The Audio/Visual line item was renamed “Non-Print”.
Chairman’s Report
· The Chairperson’s report was reviewed.
o Our mouse has arrived, and his house decorated. Now we have to find a location.
o Nancy recommended that possibly the new rec director could be invited to one of our board meetings.
o We should work on fundraising and encourage younger people and families to get involve.
Librarian’s Report
· Jane’s report was reviewed.
· Highlights:
o The library has been very busy with patrons and programs.
o The Historians program on Pico was extremely well attended.
o Volunteers have been busy getting ready for the summer program.
o Movies have been popular.
o Staff are putting cut out bugs, to be used as bookmarks, in books being checked out.
o Jane will be attending a summer youth services workshop in Ludlow.
Youth Librarian Report
· Missy’s report will be sent to the board.
Old Business
· Air Filtration System
o Jane has requested a quote from Mike Penn at Synexis. He said he needed a blueprint of the library. There does not seem to be one at the town hall. Jane does know the square footage, but more details are needed. Jane will follow up.
New Business
· Kitchen Clean Out
o The library will be closed on Saturday, April 15th.
o Kate will report to the staff on what she learned at the VLA State Conference.
o The staff will clean out the kitchen and items not needed will be given away and thrown way at Dump Day in May.
· Summer Programming
o Touch-a-Truck is hosting many trucks and vehicles on June 3, 10am-12pm.
o Jane is putting together and will print a summer calendar for June, July, and August.
o Fairy Tale Festival Update
§ Currently 10 libraries, 8 vendors, 2 food trucks and a band, Benanna are signed up. Hoping for 4-5 more libraries. No story tellers this year.
§ Each library will receive $225. Possibly more for the smaller libraries.
· Adult Programming
o Book Club, movies
o Seniors working on cutting out grass, bugs, flowers for the summer program. On April 25 there will be a grass cutting party.
· Fundraising Suggestions
o Dunking Booth at the Fairy Tale Festival.
o Raffle at Touch-a-Truck for a basket of trucks, truck books, etc.
o Silent auction of gift certificates at some of the local restaurants.
o Sip n Spell, Escape Room, Mystery Night, Madhatter Tea party have been done.
Other business
None
Nan made a motion to adjourn the meeting. Seconded by Gerrie. The meeting was adjourned at 4:12pm.
The next meeting will be held on Tuesday, May 9, 2023, at 3:30pm.
Respectfully submitted,
Nan Salamon, Secretary
Sherburne Memorial Library
Board of Trustees Meeting Minutes
Tuesday, March 22, 2023
Present: Laura Djordjalian-McComb, Gerrie Russell, Nan Salamon, Beth Sarandrea, Nancy Sherman, Jane Ramos, Librarian
The board meeting was called to order at 3:33pm.
Beth made a motion and Gerrie seconded the motion to approve the Board meeting minutes from February 15, 2023. All approved.
Treasurer’s Report
· The Treasurer’s report was reviewed.
· We have currently spent 68% of our budget to date below the 75% where we could be.
· Line items discussed:
o Telephone situation is being worked on but still not fixed. Fire alarm is now on the internet. When this is rectified, the library may need to get a new phone number.
o Computer contracted services and computer hardware/repairs line items are over 100% because of the purchase and set up/update for the five new computers.
o Office supply line item is high due to the purchase of copy paper which should last for two years.
o Purchase of mice for “Scooter, the Mouse” children’s project comes from non-prints (audiobooks & DVDs) or programming.
Chairman’s Report
· The Chairperson’s report was reviewed.
o A question at town meeting was asked if the library would move closer to the new town hall. It was not answered at the meeting as it could be addressed to the board. The question was brought before the board. The board’s unanimous answer was NO.
o Jane is still waiting to hear about the acceptance of a $500 grant for the Fairy Tale Festival.
Librarian’s Report
· Jane’s report was reviewed.
· Highlights:
o The library is working on the Scooter, the mouse project.
o Seniors have been helping with projects for the Fairy Tale Festival.
o The library has been very busy with patrons and programs.
Youth Librarian Report
· Missy’s report was reviewed.
o Plays and puppet shows have been performed.
o Reading with the dogs has continued.
o Touch a Truck is scheduled for June 3 from 10am-12noon. Since the library will be painted in June, it is important that if scaffolding is set up, children will be kept away from it. Jane said that the library will host the .5Kdash for donuts but it may not be on June 3.
o Missy has been meeting with Emily Hudson, the Rec Director on the summer reading program.
o Missy also gave us the summer program which includes a cartoonist, a band, programs on reptiles, bugs, and butterflies plus another stuffed animal sleepover.
Old Business
· Air Filtration System
o A quote will be requested from Synexis. Birch Ridge has their system and is pleased. Nancy said that she heard it was expensive.
o Beth received a quote from Aerus which is a system she uses at the restaurant. Their quote was $1800 per unit. For the meeting room and the children’s room there would need to be two units. There is also a cost of $1040 per year to replace filters.
o All members of the board felt that an air filtration system should be installed.
New Business
· Painting the Building (June)
o The building will be STAINED green. Cost $24,000 coming from the capital fund. A color still needs to be identified for the porch area.
· Items going to the Transfer Station
o The couch from the children’s room, the microwave and an old Keurig coffee maker are going to the dump. Jane wants to have a kitchen clean out before dump day in May.
· Annual Report to the state
o Jane reviewed with the board her report to the state for July 1, 2021-June 30, 2022.
Other business
· Programs for youth
o Jane, Laura, and Hannah met to discuss youth programming. It was felt that they need to get away from videos. Some suggestions made were: Robotics, programs that were hands on, more art and music, books, and an activity for the Fairy Tale festival. The group is large so for some activities the group may need to be split in half.
· Coffee Set up
o The coffee set up in the meeting room may need to be moved to the kitchen, possibly set up on a cart so it can be moved from the kitchen to the meeting room as needed.
Nan made a motion to adjourn the meeting. Seconded by Gerrie. The meeting was adjourned at 4:21pm.
The next meeting will be held on Tuesday, April 11, 2023, at 3:30pm.
Respectfully submitted,
Nan Salamon, Secretary
Sherburne Memorial Library
Board of Trustees Meeting Minutes
Tuesday, February 15, 2023
Present: Laura Djordjalian-McComb, Gerrie Russell, Nan Salamon, Beth Sarandrea, Nancy Sherman, Jane Ramos, Librarian
The board meeting was called to order at 4.06pm.
Nan made a motion and Gerrie seconded the motion to approve the corrected Board meeting minutes from January 10, 2023. All approved.
Treasurer’s Report
· The Treasurer’s report was reviewed.
· We have currently spent 60% of our budget to date below the 66% where we could be.
· Line items discussed:
o Telephone situation is being worked on but still not fixed. Mark was into check out the lines.
o Tent rental should be budgeted at $6000 not $3670.30. May need $8000. Town has said that this money can be allocated from unused salary since Missy is currently part time.
Chairman’s Report
· Nancy Sherman, our new board president, submitted a report which was reviewed.
o She thanked Beth for serving as president for five years.
o Encouraged keeping our online presence current.
o Jane was asked how she thought moving the town offices off of River Road would effect the library. Jane felt that there would be no effect.
Librarian’s Report
· Jane’s report was reviewed.
· Highlights:
o The summer theme has been determined – “Crawl into a Great Book!”
o The library has decided to discontinue the CD music collection. Nothing has been borrowed in over a year. Most patrons now stream music.
o The library is adopting a mascot. A mouse (not real), Scooter, will have a home (a small box) on the wall (high so that children can’t touch). His house will have windows and a slightly open door with a light that children can turn the switch “ON”. The house will have surprises for different seasons.
o Dee Juris has been hired to keep our social media up to date. She is also working on vendors for the Fairy Tale Festival and getting the word out for library programs.
o The Valentine Phantom was a great success with help from many people including a bus load from KMS. It was suggested not to tape hearts on wax paper next year.
Youth Librarian Report
· Missy’s report was reviewed.
o Thanks to Missy who has been working at the library for three years.
o Some programs were: making a snow man inside (no snow outside), reading for Dial-a-Story, movies, reading with the dogs, and Valentines.
o New book displays on Black history month, Valentine’s Day, winter, animals.
Old Business
· Puppet Order – The puppet company was challenged in getting the puppets. $1200 had to be refunded because not all puppets came in, but all libraries and customers seemed pleased.
· Air Filtration System – After a discussion, the board agreed that an air filtration system could be put in the meeting room. Jane will get some quotes. There will also be signs in the library stating that animals are welcome. If a family has an allergy concern, they will be notified if there is a program at the library involving animals.
New Business
· Donations – Two donations were made to the library – $2000 from William Kirby and $1000 from the Scappatici Foundation.
· Festival/Touch-a-Truck
o On June 3 – Touch-a-Truck is scheduled and earlier that day will be Dash for Donuts.
o September 16 – Fairy Tale Festival. There are 9-10 libraries and 3-4 vendors already signed up.
Other business as needed
· Tent Rental for the Festival – Jane called Celebrations and they are not taking reservations for September due to staffing issues. A tent company in Randolph was called and they have two round tents with walls available for $8000 which does not include rental of tables and chairs. It was suggested that maybe Jane call Celebrations in May and perhaps their situation has changed. The Vikings will be coming again and possibly the Vikings from Europe. Looking into having two food trucks.
Beth made a motion to adjourn the meeting. Seconded by Nan. The meeting was adjourned at 5:10pm.
The next meeting will be held on Tuesday, March 14, 2023 at 3:30pm.
Respectfully submitted,
Nan Salamon, Secretary
Sherburne Memorial Library
Board of Trustees Meeting Minutes
Tuesday, January 10, 2023
Present: Laura Djordjalian-McComb, Gerrie Russell, Nan Salamon, Beth Sarandrea, Jane Ramos, Librarian
Via ZOOM: Nancy Sherman
The board meeting was called to order at 3:35pm.
Nan made a motion and Gerrie seconded the motion to approve the Board meeting minutes from December 13, 2022. All approved.
Treasurer’s Report
· The Treasurer’s report was reviewed.
· We are on track spending 54% of our budget to date.
· Line items discussed:
o Utility line item is now divided into Electricity and Propane.
o The library has sufficient office supplies.
o Repair line includes resetting of the firebox when it goes off due to high winds.
o Computer Hardware includes the five new Admin computers.
o Chet and town are still working on the Telephone charges
o Comp. contracted services includes setting up the new computers, maintaining names/addresses and there has a PAY BUTTON is now available on the website.
o There maybe one more performer charge this year.
o There will be $3000 under archival in the new budget which may be put into a reserve account.
· The Amazon business line of credit will end and the library will now have a business account which includes Prime and will be tax free. However, there will be no streaming available thus a separate Amazon account will be set up so that the library will still be able to stream.
· Three donations totaling $2200 has been given to the library. Thank you notes have been sent.
Chairman’s Report
· Beth has completed the Annual Report
Librarian’s Report
· Jane’s report was reviewed.
· Highlights:
o Dial-a-Story has been a big hit
o The building will be stained in the spring. Getting quotes now. May need two coats. The cost will come out of capital expenses.
o Seven people can and say the movie, Hamilton.
Youth Librarian Report
· The Board agreed that Missy is doing a great job. Jane emphasized that the whole staff works together, and Missy is great at executing!!!
· Missy’s report was reviewed.
o The youth celebrated New Year’s Eve (12pm) together.
o The month of January will be reading with dogs. (Bernese Mountain dogs).
o There is a youth sign language course.
o Missy is now looking into programs for March.
Old Business
· New Admin Computers – working very well. They have a fantastic large screen to view multiple tasks.
· Christmas Thanks You’s -Thank you cards went out to all the readers of ‘Twas The Night Before Christmas.
New Business
· Winter Programs/Valentine’s Phantom
o Missy has many youth programs planned.
o Book Club and Movies continue.
o The Valentine Phantom will appear on Monday, February 13th. Jane has asked the Rotary and Women’s club for help. No response as of yet. The seniors will be working on Tuesdays. The kids will help. Some businesses complained last year about having the hearts on their business signs. Beth will send out an email through the KPAA to ask about participation from businesses.
· Festival Prep – It is now time to start preparing for the Fairy Tale Festival in September.
· Librarian’s Eval – Jane said that the State Library stated that the librarian’s evaluation may be completed every two years.
§ A MOTION was made by Nan and seconded by Nancy that the Board will now complete the Librarian’s evaluation every two years. All approved.
Jane’s next evaluation will be conducted in 2024.
· New Board Assignments – Beth has asked to be replaced as chairperson but wants to remain on the board. Nancy Sherman was asked and agreed to be chairperson starting at the February board meeting.
Other business as needed
· Allergy Issue – A child who comes to the youth programs is highly allergic to dogs. This issue was discussed. Presently, we will alert her and her family if there is a program including dogs. When a program with dogs happens, it will take place only in the meeting room. The library will do their best to disinfect and vacuum when the program over. Children going into the main library following the program will wash their hands. Jane and Beth will also look into air filtration systems.
· Summer Theme – This summer’s state theme is All Together Now (Kindness). Libraries can deviate from the theme. Jane has asked us to brainstorm, and we will discuss this at the next meeting.
Nan made a motion to adjourn the meeting. Seconded by Laura. The meeting was adjourned at 4:40pm.
The next meeting will be held on WEDNESDAY FEBRUARY 14, at 4:00pm
Respectfully submitted,
Nan Salamon, Secretary
Sherburne Memorial Library
Board of Trustees Meeting Minutes
Tuesday, December 13, 2022
Present: Gerrie Russell, Nan Salamon, Beth Sarandrea, Nancy Sherman, Jane Ramos, Librarian
Absent: Laura Djordjalian-McComb
The board meeting was called to order at 3:36pm.
Nan made a motion and Nancy seconded the motion to approve the Board meeting minutes from November 15, 2022. All approved.
Treasurer’s Report
· The Treasurer’s report was reviewed.
· We are on track spending 46% of our budget to date, 4% below where we could be.
· Line items discussed:
o The computer line is high because the library purchased five new computers.
o The town is still trying to figure out the phone bill with VTEL.
o Next year Tent Rental will have its own line and there will be $3000 in the Archival line.
o The town purchased a new copy machine for the library from Symquest. There is currently a problem with color printing and printing back-to-back. An expert is coming in to fix these problems.
· Any major renovations at the library will come out of capital funding.
Chairman’s Report
· The Chairperson’s report was reviewed
· Some items to highlight:
o Beth thanked Jane and her staff for a very successful year.
o She appreciated the library decorating a tree at the Festival and also Missy and the youth helping with face painting.
o It was suggested that the staff go out for a lunch as a Christmas Thank-you following Christmas. The Trustees will cover the library.
o Fundraising was discussed as wreaths were no longer being sold. We discussed some of the fundraisers which have been done. It was decided to discuss this further in January.
Librarian’s Report
· Jane’s report was reviewed.
· Highlights:
o The Kids have decorated the library and picked the theme for the tree at the Festival of Trees.
o December 14, 1pm a speaker will be at the library from the Humanities Council.
o Book Club will not meet until January.
o The Historians had a program in December and will have another program in January about Pico.
o Statistics are good and all systems are running.
Youth Librarian Report
· Missy’s report was reviewed.
o Two classes were held – drawing pets and monsters.
o The movie, Holes, was shown.
o There is a Holiday Scavenger Hunt going on in the library.
Old Business
· Festival of the Trees
o The theme of the library tree at the festival was “Gnome for the Holidays.” The Youth did face painting.
· Holiday programs for kids and adults
o Kids made ornaments for themselves and also to give away as gifts.
o The adults will have a program on December 13 at 6pm. Many versions of Twas the Night Before Christmas will be read. There will be a children’s program on Twas the Night Before Christmas on 12/17 at 10am for the kids.
· Building upgrades
o The State Library has $22m in ARPA Funds. Jim Haff is planning on applying for grants for building improvements from these funds. He is looking to install news lights, block in the ceiling of the back porch, etc.
New Business
· Report on Dial a Story
o There have been 70 calls this month. The stories have been changed to reflect Christmas. Recordings can also be sent to other libraries.
o Jane is still researching the Yoto Minis. There are some glitches, and a policy may need to be developed as they cost $70 a piece.
· Looking ahead to the new year
o Jim LaRoche has called Jane and is interested in having an HO train display next Christmas and teach the kids how to run the trains.
Other business as needed
· Jane hopes the Seniors will be back Volunteering on Tuesday afternoons after the holidays.
· The Fairy Tale Festival is scheduled for September 16, 2023, after the Spartan Race weekend. This past year Jane gave a stipend of $200 to each library that participated.
· The Junior ROTC from Poultney are interested in coming to the library to teach robotics. Transportation is an issue.
Nancy made a motion to adjourn the meeting. Seconded by Nan. The meeting was adjourned at 4:30pm.
The next meeting will be held on Tuesday, January 10, 2023, at 3:30pm
Respectfully submitted,
Nan Salamon, Secretary
Sherburne Memorial Library
Board of Trustees Meeting Minutes
Tuesday, November 15, 2022
Present: Laura Djordjalian-McComb, Nan Salamon, Beth Sarandrea, Nancy Sherman, Jane Ramos, Librarian
Present via video: Gerrie Russell
The board meeting was called to order at 3:35pm.
Nan made a motion and Laura seconded the motion to approve the Board meeting minutes from October 18, 2022. All approved.
Treasurer’s Report
· The Treasurer’s report was reviewed.
· We are on track with spending 33% of our budget as of date.
· Line items discussed:
o Town has contracted with CV Oil for a cheaper fuel cost.
o Computer line item is high – The five administrative computers were replaced. Much improvement especially with speed and the monitor is larger. Matt Partalis from ACT will now be working for the Town. Matt has done an excellent job with the library’s computers.
o Print Media and Audiobooks will have bills coming in soon.
o Still dealing with the phone situation.
· Our spending is $20,000 ahead of last year due to the winding down of COVID,
Chairman’s Report
· Beth has no report but did announce that the Festival of the Trees will be taking place the weekend of December 2nd.
Librarian’s Report
· Jane’s report was reviewed.
· Highlights:
o Dial a Story has been very successful
o Families have been testing out the Yoto Minis.
o New displays are being worked on. Patrons missing “Oceans of Possibilities”
o Summer material is arriving. The national theme is “Kindness all Together Now” but library staff is leaning toward “Freedom in Unity – Pride in their Home Town”.
Youth Librarian Report
· Missy’s report was reviewed.
o Fall programs have been very successful with the 4th-6th graders. The birth to 8 have had programs on Saturdays.
o 65 people attended the Halloween event which was planned by the Youth Group.
o The Rec department’s Trunk and Treat was also a huge success.
Old Business
· Statistics and Budget for the new year
o The budget was approved by the Selectboard on 11/14/2022.
§ $6000 was approved for tents. Funds will ultimately be taken from Salary line item.
§ $3000 was allocated for Archival, mostly for digitizing. The Historians are preparing a program on the History of Pico for January.
o October was a very busy month. Coming upon the holidays and skiing, Jane feels that activity in the library will be slowing down.
New Business
· Holiday programs
o The library will be doing a tree for the Festival of the Trees. The youth will be in charge of decorating.
o Adult programs will include – December 13, 6pm, the reading of several versions of The Night Before Christmas -Irish, Skiing, Viking, Cajun, Killington. On December 14 at 1pm the author, Rebecca Rupp, from the Vermont Council of Humanities will come to speak. The Sherburne UCC is sponsoring a Carol sing at the church on December 18 from 4-5pm which is open to all.
· New computers for the staff/admin
o See under Treasurer’s Report – five new computers were purchased.
· Select Board suggestions for the future of the library
o The members of the Select Board visited the library. The ceiling outside the back door is falling apart and when groups play music from there the sound goes up rather than out. They are suggesting that the back porch be extended and possibly include a fire pit. They are also suggesting that the air conditioning units and oil tank be moved as well as moving the two benches and statue to the tree line.
o The painting of the outside of the library will happen next spring.
o They are also looking into replacing the lighting fixtures in the library so that all bulbs can be LED.
Other business as needed
· The Pavilion project may now be part of Parks and Recreation.
· The town has hired a Fire Chief and a new Parks and Recreation Director.
· Jane will ask staff for ideas for Christmas gifts.
Nancy made a motion to adjourn the meeting. Seconded by Nan. The meeting was adjourned at 4:26pm.
The next meeting will be held on Tuesday, December 13, 2022, at 3:30pm
Respectfully submitted,
Nan Salamon, Secretary