Beth Sarandrea
Chair
Nan Salamon
Secretary
Gerrie Russell
Treasurer
Nancy Sherman
Laura Djordjalian-McComb
Recent Board of Trustees Meeting Minutes
Sherburne Memorial Library
Board of Trustees Meeting Minutes
Tuesday, August 16, 2022
Present: Gerrie Russell, Nan Salamon, Beth Sarandrea, Nancy Sherman, Jane Ramos, Librarian, Missy Knipes, Youth Librarian
Absent: Laura Djordjalian-McComb
The board meeting was called to order at 3:35pm.
Correction in the Board meeting minutes from July 12, 2022 – The next meeting date should have read August 16, 2022, not August 19, 2022. The minutes were approved with that correction.
Treasurer’s Report
· The Treasurer’s report was reviewed.
· Highlights were:
o Youth Librarian line item is higher because it includes Nick’s salary plus Missy has been working more hours during the summer.
o Telephone line item was incorrect and according to Chet will be reallocated to the town. The library still needs to have a Vtel line for the fire box which the town will cover the cost.
o Performers line item is for the summer programs.
o Marketing includes a ¼ page ad in the Mountain Times for back to school and the Fairy Tale Festival.
o $20,000 is in the event fund.
o There will be $3000 in the archival reserve fund for the Historians. The money is now being used for digitizing.
Chairman’s Report
· None at this time.
Librarian’s Report
· Jane’s report was reviewed.
· Highlights:
o Statistics are up. Checked out items in 2019 were 1107 and now in 2022 – 1489.
o The possibility of the pavilion was discussed at the last selectboard meeting. More on the below.
Old Business
· Youth Librarian’s Report/Summer Programming
o Missy reported that the summer reading program is completed. There were 45 children for each program which included the camp. $100 donation was received from Ocean Lot which was used for pools for the beach party.
o Beth hosted the stuffy sleep over at Liquid Art.
o It was suggested that the youth and their parents both receive informational emails.
o The youth group was small, but they had great conversations and want to be involved.
o The theme for 2023 is “All Together Now”.
· Building Update/Painting in and out
o The meeting room is scheduled to be painted probably a light blue or light gray.
o Outside paint color is a problem. Actual possible paint samples need to be obtained and painted on the building to see what may look good.
New Business
o Fall programming/Bus or no Bus?
MOTION – To make a policy change as of 9/1/2022 to drop the age of unattended children at the library from 12 years old to 9 years old.
All approved.
Jane, Missy, and Beth will attend the Killington Elementary School open house on 9/15/22 to discuss this change with parents
o There will be a bus drop at the library this fall.
o Fall programming at the library will begin in October
· Festival Updates & Volunteers
o Jane has two tents, tables, and chairs from Celebrations. There will also be some picnic tables.
o There will be 20 fairy tales present.
o Fencing similar to around the baseball field will be used to fence in the area with only one entrance.
o There will be two story tellers.
o FOOD – will be served from 11am-1:30pm. 3 cooks, using town grill. Beth will secure hamburgers, hot dogs, and buns. Jane will get condiments, drinks and chips.
o Some volunteers needed Friday from 9am and likewise on Saturday starting at 9am. The seniors will definitely be there to help.
Other Business
· Pavilion
o The town has dropped the priority of the pavilion down on their list. No engineer has been willing to sign off on a pavilion due to the weight of snow.
o The proposed idea for the pavilion would cost approximately $140,000-$200,000. Jane rents the two tents for the festival for $5500. Two tents would cost about $15,000. Could we in the meantime buy tents and put them up for the summer season????
· River Road concerts
o Weather has been a big issue this summer on Thursday nights. The information about the concerts being moved inside should not only be publicized on the library website and Facebook page but also be announced by the Parks and Rec Commission, on Killington Locals Facebook page as well as the town website.
Nan made a motion to adjourn the meeting. Seconded by Gerrie. The meeting was adjourned at 4:50pm.
The next meeting will be held on Tuesday, September 13, 2022 at 3:30pm
Respectfully submitted,
Nan Salamon, Secretary
Nan Salamon, Secretary