Current Members of The Sherburne Library Board of Trustees


Beth Sarandrea


Nan Salamon


Gerrie Russell


Nancy Sherman


Laura Djordjalian

Recent Board of Trustees Meeting Minutes

Sherburne Memorial Library
Board of Trustees Meeting Minutes
Tuesday, October 8, 2019

Present: Nan Salamon, Gerrie Russell, Beth Sarandrea, Nancy Sherman, Jane Ramos, Librarian
Absent: Laura Djordjalian
The board meeting was called to order at 3:34pm.
Approval of Minutes
Nan Salamon made a motion to approve the Board meeting minutes from September 10, 2019. Seconded by Gerrie Russell. All approved.
Treasurer’s Report
· The Treasurer’s report was reviewed.
· It is still early in the fiscal year. We are doing fine with expenses slightly below budget.
· Jane reviewed the Restricted Funds:
· Leggett/Large Print – $8524 – spending has slowed down for large print
· Wise/Rosenblum/Lyons Technology Fund – $2057
· Green Mountain Messenger which is a state grant for interlibrary loans-$500
· Fairy Tale Festival –started with $11,023.43 after expenses and a few additional donations the balance will be approximately $1700. Alice will be given a check for $300.
Chairperson’s Report
· Beth’s Report was reviewed.
· There is a hole in the back roof that Jane has and will ask to be repaired. Wasps or hornets are making a home up in the roof.
· Fairy Tale Festival a huge success.
· The website is being updated by Greg with seasonal pictures and the hours and location of the library.
Librarian’s Report
· The Librarian’s report was reviewed.
· Staff needs to set up the time management system at 2:55pm for the students. Students need to sign in and will only be able to stay on the computer for 20 minutes.
· Children coming off the bus have not been an issue. Cutting computer time has helped. There may need to be more library programs offered for them.
Old Business
· Library lighting progress – The children’s room, hallway, kitchen and parking lot are completed. Working on getting parts for the hanging lights in the library.
· Fairy Tale Festival Review
o A special Thank you to Beth for securing the ice cream and a food vendor. It was very successful.
o Two people had heat stroke, a librarian and story teller. Need to be aware of what should be done.
o Tables in the pop up tents should be smaller than the 8” tables.
o Some smaller libraries need financial assistance. Through fund raiser, Jane is able to offer them up to $200. Four libraries asked this year.
o Suggestion is to have a map showing where participating libraries are located in the state.
o Need to have fencing around area so that there is only one entrance to the Festival. This way a more accurate count of attendees can be made and also it will be easier to distribute any information.
o The Vikings may be able to get a grant through Humanities is they set up an authentic Viking village.
o The state librarian was very much impressed with the Festival and the Vikings.
· Staff Salaries/2020 Budget
o Staff salaries were discussed. Adjustments are being made in the next budget.
New Business
· Fall Programming – Adults and children programs are going well.
· Festival of Trees – The library will have a tree this year. The theme is “Reading is an Adventure”. Jane has already ordered planes, trains, globes, etc.
· Possible 2020 Event – Jane feels that due to continuity, we should have the Fairy Tale Festival every year. The Vikings can have their training and encampment on Friday and Sunday. They could charge $150/person for camping and food. The Fairy Tale Festival would be Saturday, the only day open to the public. Mike Coppinger is interested in helping to maybe making the festival a two-day event. We definitely would like to keep these activities in Killington. Date is September 19, 2020.
Other Business
· Fund Raising – This past year we had the .5k Run, Sip n Spell, Mystery Night, Book Sale, Summer Concert Concession and the Wreaths. Other options may be looked into for this coming year.
o November and December may have SLIME: Sherburne Library Interactive Movie Event. Movies may include Die Hard, Princess Bride, Blues Brothers, Blazing Saddles. The Vikings will help with these events.
A motion to adjourn the meeting was made by Nancy and seconded Nan. The meeting was adjourned at 4:34pm.

The next meeting will be held on Tuesday, Tuesday, November 12, 2019 at 3:30pm.

Respectfully Submitted,

Nan Salamon, Secretary