Sherburne Memorial Library
Board of Trustees Meeting Minutes
Tuesday, October 10, 2017
Present: Jill Post, Diane Rosenblum, Nan Salamon, Beth Sarandrea, Jane Ramos, Librarian
Guests: Chet Hagenbarth
The board meeting was called to order at 3:30pm.
Chet spoke to the board about the 2019 Capital Budget which will be on the ballot in March and effective July 1, 2018. Presently there is a $15,000 shortfall due to the roof replacement expense. The Board agreed that the $3000 interest payment due in May will come from the Library’s present operating budget. The $12,000 will be added in the roof’s payment thus making the appropriation in the capital fund fiscal year 2019 – $41,500.
A MOTION was made by Beth Sarandrea and seconded by Jill Post to approve The Library Board of Trustees meeting minutes from September 11, 2017. All approved.
The report was reviewed.
We are currently right in line at 17% of the yearly budget.
There is $5700 in a Fairy Tale Festival account because bills still need to be paid.
Librarian’s Report : Jane’s written report was reviewed.
Fairy Tale Festival was very successful. Kudos was given to Jane for the excellent job she did in putting on the Fairy Tale Festival. It was “more than just a little library program.” Jane shared the many, many comments that were posted and emailed.
Next year, September 21-23 the Library will host a Viking Invasion.
There is a Facebook page for Fairy Tale and Viking Invasion.
September 21, 2019 is a tentative date for the next Fairy Tale Festival at Killington Library.
Upcoming events: Three Wednesday nights in October at 5pm, Jane will be doing Halloween crafts with candy nuggets. In November there will be a writer’s workshop. In December Pete the Cat will be at the library and in February a Sip and Spell will be held at the Summit.
Roof and building issues “ The roof shingles are being put on and should be done by October 18. The insulation should be installed by November 1st.
Festival Review see above.
Upcoming budget year – The Board reviewed the proposed 2018-2019 budget line item by line item. The Board is asking that the Telephone and Telecom line be increased to $2800 due to the increased cost for high speed service. The Board also felt that print Media: Books Magas be increased to $16,000 and Audiobooks/DVDs increased to $16,000. All other line items were acceptable. The Library budget will be presented to the Selectboard on December 5th.
Fall Appeal Letter “ The letter was reviewed and some changes and additions were needed. Jane will amend the letter and email it to the Board. At the November meeting we will need to approve the letter so that a mailing can be sent by the first week in December. Annual Report Diane will write the report which is due to the town by the end of December/beginning of January.
The children of Betty and John Little meet with Jane at the library. They are purchasing two marble benches to be placed out by the George Lyon sculpture. The Board was pleased to accept this gift.
A motion was made to adjourn the meeting by Nan Salamon and seconded by Jill Post. Meeting was adjourned at 4:47pm.
The next meeting will be held on Tuesday, November 14, 2017 at 3:30pm.
Nan Salamon, Secretary